Administrative Support Specialist

About the Employer

Job Summary

An employee in this position performs a wide variety of duties as an assistant to the Director of Maintenance and Construction.

Development and Maintenance of Programs and Processes

Develops and maintains maintenance-related programs and processes.

Purchasing and Budgeting

Performs purchasing and budgeting-related duties.

Record Management

Manages and processes a high volume of complex records and reports.

Other Duties

• Manages and operates the department's work order system, including distribution of the work.
• Monitors the energy management system and alerts staff to issues.
• Reviews incoming correspondence and assigns to others, or brings to Director's attention.
• Composes responses and relays complex information.
• Devises and prepares written work methods to implement rules, regulations, policies, and guidelines.

Communication and Relationship Management

• Monitors phones and represents the maintenance department to school staff and administration.
• Promotes good relationships internally and with the public.
• Communicates effectively both orally and in writing.

Knowledge and Skills

• Extensive knowledge of grammar, vocabulary, and punctuation.
• Extensive knowledge of office practices and procedures.
• Considerable knowledge of rules, regulations, procedures, and functions of complex organizations.

Abilities

• Ability to promote good relationships internally and with the public.
• Ability to communicate effectively both orally and written.
• Ability to exercise sound judgment in resolving problems.
• Ability to plan and organize work activities.

Duty Station

401 South 6th Avenue, Siler City, NC 27344

Work Schedule

Monday-Friday, 7:30am-4pm