CTE Administrative Assistant III

About the Employer

Experience

Previous school employment experience. Previous school employment experience. Previous school employment experience. Previous school employment experience.

Job Description

Administrative Professional Assistant � CTE � Level 3 Per WWACA CBA 7:30 am � 4:00 pm Monday through Friday - 11 months per year (213 days) August (10 days before teachers) through June (10 days after teachers)

Position Summary

The Administrative Professional Assistant provides a high-level administrative, financial, and data support for the Career and Technical Education (CTE) Consortium and SMTEP programs. This position serves as a primary point of contact for consortium districts, administrators, staff, students, families, and community partners; maintains required records and reports; coordinates meetings, events, transportation, and student activities; and supports state and federal CTE reporting and compliance requirements. The successful candidate will demonstrate strong organizational, communication, technology, and customer-service skills and the ability to manage multiple priorities with accuracy and confidentiality.

Serves as the Primary Liaison

Serves as the primary liaison for the Consortium Office, communicating with Superintendent Offices, Principals, CTE Teachers, SMTEP Advisors, Students, Families, and other stakeholders.

Records and Reporting

Maintains accurate records, files, calendars, and documentation for the SMTEP Consortium.

Financial Management

Prepares and submits monthly board report. Prepares purchase orders, check requests, mileage reimbursement, weekly payroll, and other financial records.

Meetings and Activities

Prepares and coordinates SMTEP meetings and activities such as: Superintendent Council, SMTEP Advisors, CTE Teachers Professional Development, various Parent Nights, MCTEAA Awards Breakfast, and Transportation Meetings.

Materials and Distribution

Creates and prepares materials such as meeting agendas, SMTEP Course Catalog, SMTEP Calendar, OCTE Audit Requirements, FTE Cooperative Education Agreements. Assists with the distribution of SMTEP Career Pathway Materials such as brochures, booklets, pathway cords, etc.

Data Collection and Analysis

Collects, verifies, and enters data for OCTE 4033 Expenditure Report Updates and maintains SMTEP Website.

Transportation and Registration

Coordinates transportation, registration, and accommodation for SMTEP Student Activities, i.e. HOSA and DECA.

Other Duties

Assists in the collection, analysis, and review of all CTE Portal Information. Maintains and monitors Articulation Agreements at various Colleges and Universities. Maintains Perkins Par Reports. Tracks, verifies, and maintains required records of Student Cosmetology Hours. Answers the ASC Visitor Intercom. Maintains regular, reliable, and punctual attendance.

Education

Bachelor’s degree preferred (relative school district, administrative, data management, or CTE experience may be considered in lieu of degree). Bachelor’s degree preferred (relative school district, administrative, data management, or CTE experience may be considered in lieu of degree). Bachelor’s degree preferred (relative school district, administrative, data management, or CTE experience may be considered in lieu of degree). Bachelor’s degree preferred (relative school district, administrative, data management, or CTE experience may be considered in lieu of degree).

Technical Skills

Proficient with Microsoft Office applications, particularly Excel, and demonstrated ability to learn and effectively use database and student information systems. Experience with Powerschool, CTEIS, Frontline, FMX, and other district systems is preferred; training will be provided as needed. Proficient with Microsoft Office applications, particularly Excel, and demonstrated ability to learn and effectively use database and student information systems. Experience with Powerschool, CTEIS, Frontline, FMX, and other district systems is preferred; training will be provided as needed. Proficient with Microsoft Office applications, particularly Excel, and demonstrated ability to learn and effectively use database and student information systems. Experience with Powerschool, CTEIS, Frontline, FMX, and other district systems is preferred; training will be provided as needed. Proficient with Microsoft Office applications, particularly Excel, and demonstrated ability to learn and effectively use database and student information systems. Experience with Powerschool, CTEIS, Frontline, FMX, and other district systems is preferred; training will be provided as needed.

Language Skills

Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community. Ability to read, analyze, and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators, staff, parents, students, and the community.

Mathematical and Reasoning Skills

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Job Typically Requires Minimal Physical Exertion; Individuals in This Position May Be On Their Feet Throughout the Workday.

The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The person in this position needs to occasionally move about inside the office and building. The APA may need to sit for extended periods of time. In addition, the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work.

Noise Level

The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position. The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the APA is faced with interruptions. In addition, there are deadlines associated with this position.

Information Contained in This Job Description

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Note

This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization.