Curriculum Secretary II
About the Employer
Hours/Work Times
4 hours per day (8:00 a.m. - 12:00 p.m.)
Benefits Information
Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:
• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB).
• For additional information, click EPS benefits information.
• Employees may also be eligible to participate in FSA, DCPA, HSA, FPFSA (with HDHP), and other supplemental benefits.
• Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).
• EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position: PSE Office-Clerical Group CBA.
Statement of Diversity and Inclusion
Evergreen Public Schools is committed to eliminating the predictability of outcomes by demographic group and strives to be a diverse community that provides each member with opportunities, access, resources, and support to succeed. Our goal is to recruit, hire, and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically.
Summary Statement
Under the general supervision of the Director of Curriculum & Instruction, this position is responsible for assisting the director and content area specialists in the smooth running of the department by performing a variety of clerical functions ensuring that students, staff, department, district, and community needs are being met in a timely manner.
Essential Functions
• Work closely with the department director and specialists in the daily administration and operation of the department.
• Communicate with a variety of persons and/or agencies for the purpose of providing information, ascertaining and prioritizing needs, and support with secretarial tasks as needed.
• Monitor assigned district activities and/or program components for the purpose of ensuring compliance with financial, legal, and/or administrative requirements.
• Process a variety of documents, mail, and materials for the purpose of disseminating information to appropriate parties. Type correspondence, reports, documents, and forms as needed.
• Prepare and maintain a variety of records, reports, and written materials, including generating and collecting database information to analyze data, for the purpose of conveying reliable information and meeting state, federal, and/or district requirements.
• Prepare and maintain department budget.
• Maintain a variety of student records and files for the purpose of documenting and/or providing reliable information.
• Maintain a variety of information, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance.
Other Responsibilities
Perform other related duties as assigned.
Physical Demands Required
Vision (66-100%) Hearing (66-100%) Speaking (66-100%) Bending (up to 33%) Standing (33-66%) Sitting (33-66%) Writing (66-100%) Pushing (up to 33%) Pulling (up to 33%) Use of hands and/or arms for repetitive motion (33-66%) Lifting/carrying up to 50 lbs. (33-66%)
Mental Demands Required
Reading documents (66-100%) Problem solving (66-100%) Confidentiality (66-100%) Verbal communication (66-100%) Written communication (66-100%) Multiple concurrent tasks (66-100%) Constant interruptions (66-100%) Math (33-66%)
Reasonable Accommodations
Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.
Tools and Equipment Necessary
Computer/laptop, typewriter, telephone, 10-key calculator, fax machine, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.
Minimum Qualifications
• Typing/keyboarding skills of 50 wpm with accuracy.
• A minimum of two years of experience in a related field or equivalent training.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to communicate effectively, using proper grammar, spelling, and punctuation both verbally and in writing.
• Demonstrated ability to perform general office procedures with accuracy.
• Must be able to acquire a working understanding of account codes.
• Demonstrated ability to perform independently.
• Must be accurate, dependable, tactful, and confidential.
• Problem-solving skills required.
• Must be proficient in mathematics.
• Demonstrated ability to perform on the computer using Windows environment and related Microsoft applications.
• Must be self-motivated toward assigned duties, work well under pressure, and possess the ability to work with constant interruptions in a positive manner.
• Demonstrated ability to handle multiple priorities at one time.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.
Knowledge, Skills, and Abilities Related to Cultural Competence and Equity
Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others. Supports a positive school environment that celebrates, respects, and values diversity, where learning is made relevant and meaningful to students of various cultures. Participates in activities and discussions that lead to increased cultural competence. Demonstrates a commitment to equitable outcomes for all students. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage. The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.
Nondiscrimination Statement
Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
• Cale Piland: Title IX Coordinator, Director of Student Services
• Address: 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684. Phone: 360-604-4430. Email: caleb.piland@evergreenps.org.
• Tai Phong: Section 504/ADA Coordinator, Health Services Manager
• Address: 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684. Phone: 360-604-6711. Email: tai.phong@evergreenps.org.
• Danny Orrantia: Civil Rights Compliance Coordinator, Senior Director of Human Resources
• Address: 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684. Phone: 360-604-4014. Email: daniel.orrantia@evergreenps.org.
• Shane Gardner: HIB Coordinator/Gender Inclusivity, Director of Safety & Security
• Address: 13413 NE Leroy Haagen Memorial Dr., Vancouver, WA 98684. Phone: 360-604-4066. Email: shane.gardner@evergreenps.org.