Data Entry Specialist

About the Employer

Job Summary

The Data Processor, Volunteer Services will perform routine clerical work primarily with the volunteer application process ensuring all federal, state, and district laws (statutes), rules, regulations and policies are in compliance.

Responsibilities

• Is responsible for program requirements, policies, and procedures.
• Assists supervisors, directors, teachers, and business/community organizations with volunteer policies, requirements, and expectations.
• Responds to inquiries regarding application process and status.
• Possess a strong commitment to continuous improvement and efficiency.
• Supports the district's strategic plan to enhance the learning experience of students.
• Performs under the general supervision of the department manager who evaluates performance through observation of work, periodic conferences, critiques, and/or records and reports.
• Oversees timely and efficient flow of all volunteer applications and procedures, including overnight fingerprinting.
• Coordinates and provides assistance with application automation.
• Performs routine clerical work associated with data processing work methods and procedures.
• Applies independent judgement and maintain written controls to ensure the accuracy of data entry for projects/programs as assigned; produce reports.
• Develops, assists, and presents training presentations on behalf of the department, including applications and other programs.
• Operates the switchboard as directed and performs general office clerical duties as assigned.
• Meets regularly with the department manager to review assigned tasks, to gain feedback on performance, and reassess priorities, provides bi-weekly updates, and maintains shared calendar.
• Performs any other duties as assigned.

District Expectations

All district employees must:
• Demonstrate regular and predictable attention to the work.
• Support the district's vision, mission, goals, and strategic plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Communications

Expresses ideas and thoughts verbally. Expresses ideas and thoughts in written form. Exhibits good listening and comprehension. Keeps others adequately informed. Selects and uses appropriate communication methods.

Customer Service

Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Organization Support

Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values. Benefits organization through outside activities. Supports affirmative action and respects diversity.

Continuous Learning

Assesses own strengths and weaknesses. Seeks feedback to improve performance. Pursues training and development opportunities. Strives to continuously build knowledge and skills. Shares expertise with others.

Cooperation

Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

Note

School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age. The District accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.