Early Childhood Program Coordinator

About the Employer

Job Summary

The Coordinator, Head Start oversees the classrooms of Head Start and all compliance mandates. The coordinator reports to the Head Start Supervisor.

Duties

• Assures compliance with Head Start Performance Standards, federal, state, and local regulations.
• Coordinates program assessments systematically, keeps records, and is accountable across each service area.
• Serves as a member of the grantee school readiness committee and provides program guidance to staff and parents.
• Collects, reviews, and interprets data collection and creates/provides contracted grantee reports for review for supervisor for timely submission.
• Provides oversight of eligibility, recruitment, selection, enrollment, and attendance (ERSEA) of enrolled students and families.
• Coordinates activities and workload in the office.
• Assists with the development and delivery of training and on-going assistance.
• Oversees use of department budget and assures availability of appropriate supplies for personnel.
• Assists with the organization, management, and coordination of the operations of the department.
• Serves as a liaison between the school district and various community groups and agencies.
• Provides status reports and projections.
• Oversees the daily operations of the department, including assignment of work to personnel and monitoring the quality of work accomplished.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.

Experience

Three (3) years of increasingly responsible experience in early childhood, with two (2) years of related management or supervisory experience preferred. Experience mentoring and coaching teachers and staff in best practices; experience in working with low-income families; ability to communicate effectively with stakeholders in written and oral form, including electronic media, using positive interpersonal skills.

Responsibilities and Tasks

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Education

A Master’s degree. Degree or formal training in early childhood preferred.

Certificates/Licenses/Registrations

Florida Professional Educator Certificate: Educational Leadership, School Principal, or Administration and Supervision. An appointee who possesses subject area certification but does not possess the appropriate administrative certification will be given four (4) years from the date of appointment to obtain the appropriate administrative certification.

Language Skills

Reads and interprets general business and professional journals, technical procedures, or regulations. Writes reports, correspondence, and manuals. Effectively presents and responds to questions from managers and the public.

Mathematical Skills

Calculates figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Applies concepts of basic algebra and geometry.

Reasoning Ability

Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Knowledge of relevant and current computer software programs.

Competencies

The following competencies are representative of specific skills, abilities, and attributes that must be demonstrated to perform this job successfully.

Cost Consciousness

Works within approved budget. Conserves organizational resources. Develops and implements cost-saving measures. Contributes to profits and revenue.

Managing People

Provides direction and gains compliance. Includes subordinates in planning. Takes responsibility for subordinates' activities. Makes self available to subordinates. Provides regular performance feedback. Develops subordinates' skills and encourages growth.

Planning & Organization

Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.

Project Management

Develops project plans, coordinates projects. Communicates changes and progress. Completes projects on time and on budget. Manages project team activities.

Quality Management

Fosters quality focus in others. Sets clear quality requirements. Measures key outcomes. Solicits and applies customer feedback. Improves processes, products, and services.

Physical Demands

• Physical Activities: Standing, walking, sitting, handling, keyboarding, talking, and hearing.
• Lifting Demands: Up to 10 pounds.
• Reaching Activities: Both dominant and non-dominant hand; overhead.
• Environmental Conditions: Noise intensity 3, moderate.

Other Requirements

This position requires traveling to various school sites, work locations, and/or community organizations throughout the district.

Supervisory Expectations

Manage assigned clerical staff and subordinate professional personnel in one or more sections of the department. Take responsibility for the overall direction, coordination, and evaluation of assigned teams. Carry out supervisory responsibilities in accordance with the district's policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

District Expectations

All district employees must:
• Demonstrate regular and predictable attention to the work.
• Support the district's vision, mission, goals, and strategic plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Note

School board policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age. The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.

Job Description

For information regarding this position, please contact Andrea Frazier, Head Start Supervisor at andrea.frazier@hcps.net or 813-740-7870. All applications must be completed online. Do not send resumes.