HR Generalist
About the Employer
Position Summary
The Human Resources Generalist provides comprehensive human resources support to the Amherst-Pelham Regional Public Schools, with primary responsibility for an assigned portfolio of schools, departments, and employee groups. The Generalist coordinates recruitment, hiring, onboarding, background checks, employee records, licensure monitoring, substitute administration, employment actions, and related compliance activities.
Working Conditions
• Work is primarily performed in a busy central office environment, with regular interaction with employees, administrators, applicants, and members of the public, and travel among district locations as needed.
• The position requires sustained computer and document work; frequent communication by telephone, email, video conference, and in person; and the ability to manage confidential conversations and records.
• The employee must be able to remain stationary for extended periods, move throughout office and school settings, operate standard office equipment, and occasionally lift or move materials weighing up to 20 pounds, with or without reasonable accommodation.
• Occasional work outside regular business hours may be required for hiring events, school committee meetings, trainings, investigations, or other time-sensitive HR matters.
Background Checks, Suitability, Records, Security, and Audit Compliance
• Administer CORI, SORI, and state and national fingerprint-based background checks for employees, applicants, substitutes, volunteers, practicum students, contractors, and others covered by district policy.
• Provide required forms, notices, consent documents, and IDGO instructions; verify government-issued identification and required identifying information before submitting requests through authorized systems.
• Monitor ICORI, the authorized SORI system, and SAFIS-R; track submissions, results, renewals, outstanding requirements, and authorized conditional starts. An IDGO receipt does not constitute final clearance.
Practicum Students and Volunteers
• Coordinate approval, onboarding, and tracking for practicum students, student teachers, interns, volunteers, and other non-employees working in district schools.
• Collect placement agreements, identification, confidentiality acknowledgments, and other required documentation; determine and coordinate applicable screening requirements based on the role and anticipated student contact.
Substitute Administration and Service Buybacks
• Support recruitment, screening, hiring, onboarding, and continued eligibility of substitute personnel across employee groups.
• Maintain substitute records in Red Rover and other approved systems; communicate rates, expectations, training, absence-management procedures, and assignment requirements.
Employment Verifications
• Process authorized employment, income, and service verifications using official district records, Verifent, and other approved systems.
• Coordinate with payroll, finance, and other personnel when additional information is required and maintain records of requests, authorizations, disclosures, and responses.
Licensure, Certification, and Dese Compliance
• Monitor educator licenses and position-specific credentials using ELAR and district tracking systems; coordinate waiver requests, renewals, supporting documentation, conditions, and deadlines.
• Maintain accurate records of licenses, waivers, certifications, required training, and other employment credentials and promptly elevate compliance concerns.
Recruitment, Hiring, and Onboarding
• Coordinate recruitment and hiring activities for assigned schools, departments, positions, and employee groups, including applicant review, screening support, interview documentation, reference checks, recommendations for hire, and pre-employment processing.
• Advise administrators on hiring timelines, internal-candidate procedures, screening requirements, documentation, and approval workflows; communicate requirements and next steps to applicants and candidates.
Employee Records, Systems, and Employment Actions
• Support the maintenance of accurate employee records, including employment status, assignments, FTE, work year, compensation, credentials, evaluations, leave status, and required acknowledgments.
• Enter, review, and reconcile data in Red Rover, Munis, Powerschool Perform, Powerschool Professional Learning, and other approved systems within assigned permissions.
Employee, Administrative, and Department Support
• Respond to employee and administrator questions regarding assigned HR processes and explain requirements, responsibilities, and deadlines clearly and professionally.
• Provide consistent, respectful, and service-oriented support to employees, candidates, administrators, union representatives, partner agencies, and members of the public.
Working knowledge of human resources practices, preferably in a Massachusetts public-school, municipal, or other unionized public-sector setting.
• Working knowledge of Massachusetts CORI and SORI requirements, DCJIS regulations, and Dese fingerprint-based background-check and suitability-determination requirements.
• Knowledge of recruitment, onboarding, employee records, educator licensure, collective bargaining agreements, and employment compliance.
Ability to interpret and consistently apply policies, procedures, contracts, and legal requirements while recognizing matters that require escalation.
• Demonstrated discretion, sound judgment, attention to detail, and ability to maintain accurate and confidential records.
• Ability to manage multiple priorities and deadlines, communicate complex processes clearly, solve problems, and bring work to completion.
Ability to work independently and collaboratively with employees, administrators, union representatives, candidates, agencies, and community members from diverse backgrounds.
• Proficiency with HR information systems, applicant-tracking and onboarding platforms, Google Workspace, Microsoft Office, and database or web-based applications.
Bachelor's degree in Human Resources, Public Administration, Business Administration, Education, Organizational Leadership, Organizational Psychology, or a related field. A comparable combination of education and directly relevant experience may be considered.
• At least three years of progressively responsible experience in human resources, employee services, public-sector administration, school-district administration, or a closely related area.
• Demonstrated experience managing confidential records and detail-intensive work with a high degree of accuracy and follow-through.
• Strong written, verbal, organizational, project-management, and customer-service skills.
Human resources experience in a Massachusetts public-school district, municipality, or other unionized public-sector environment.
• Experience with collective bargaining agreements, educator licensure, background-check requirements, and school-district employment processes.
• Experience with Red Rover, Munis, Powerschool Perform, Powerschool Professional Learning, ELAR, or comparable systems.
• Experience improving workflows, developing standard operating procedures, or supporting organizational change.
Confidentiality
The Human Resources Generalist has access to confidential personnel, medical, financial, criminal-history, labor-relations, and employment information and must comply with all applicable confidentiality, information-security, records-retention, and disclosure requirements.
Work Environment and Physical Requirements
• Work is primarily performed in a busy central office environment, with regular interaction with employees, administrators, applicants, and members of the public, and travel among district locations as needed.
• The position requires sustained computer and document work; frequent communication by telephone, email, video conference, and in person; and the ability to manage confidential conversations and records.
• The employee must be able to remain stationary for extended periods, move throughout office and school settings, operate standard office equipment, and occasionally lift or move materials weighing up to 20 pounds, with or without reasonable accommodation.
• Occasional work outside regular business hours may be required for hiring events, school committee meetings, trainings, investigations, or other time-sensitive HR matters.
Employment Conditions
• Successful completion of all required background checks and employment-verification requirements. Cost is the responsibility of the applicant.
• Continued employment is contingent on maintaining the confidentiality, professional judgment, and trust required for the position.
• This job description identifies the position's primary responsibilities and may be revised to meet changing legal, contractual, technological, or operational needs.
• The districts are equal opportunity employers and do not discriminate on the basis of any status protected by federal or state law. Reasonable accommodations are provided to qualified applicants and employees in accordance with applicable law.
How to Apply
Interested candidates must apply online through the career site to apply: https://jobs.redroverk12.com/org/4125/opening/207126