Services Coordination Specialist
About the Employer
Primary Job Function
The Reynoldsburg City Schools' related services coordinator provides districtwide administrative leadership, operational oversight, and direct supervisory management for related services programming, compliance, operations, and service delivery. This role covers all related services personnel, including speech-language pathologists, school psychologists, occupational therapists, physical therapists, board certified behavior analysts, nurses, and related service assistants.
Working Under the Executive Director of Special Education and Whole Child Support
This role ensures high-quality, compliant delivery of therapeutic, psychological, nursing, and behavioral services across the K-12 continuum. Key operational mandates include directing districtwide evaluation and reevaluation operations from referral through completion; managing parent/MTSS evaluation referral processes; leading staffing, vacancy tracking, recruitment, and workload allocation; building standard operating procedures (SOPs), tracking dashboards, and quality-assurance systems; managing department budgets and contracted providers; and driving continuous operational improvement aligned with Ohio Principal Evaluation System (OPES) administrative standards.
Minimum Qualifications
• Master's degree or higher in Speech-Language Pathology, School Psychology, Occupational Therapy, Physical Therapy, Applied Behavior Analysis, or Special Education Administration.
• Valid Ohio Administrative License (e.g., Pupil Services Administrative Specialist, Principal, or Superintendent).
• Valid Ohio Professional License or Credential in a related service discipline or special education.
• Minimum of five (5) years of successful experience providing related services or psychological support in a K-12 school setting.
• Must pass a criminal background check (BCI/FBI).
Preferred Qualifications
Prior leadership experience in a related service or Pupil Services discipline (e.g., Lead SLP, Lead School Psychologist, Lead BCBA, or Department Head). Demonstrated experience in direct administrative supervision, mentoring, and formal evaluation of certified, licensed, and classified personnel using OPES/OTESTate-approved frameworks. Proven track record in Medicaid School Program (MSP) compliance, audit readiness, and revenue optimization. Extensive experience managing state scholarship programs (Autism Scholarship and Jon Peterson Special Needs Scholarship) via the Ohio Department of Education and Workforce (ODEW) portal. Advanced expertise in workload-driven staffing models, Multi-Tiered Systems of Supports (MTSS/PBIS), and Facilitated IEP (FIEP) dispute resolution processes.
OPES Leadership and Mission Integration
• Drives the strategic integration of related services into the broader educational program to ensure all students with disabilities have equitable access to learning.
Ethics and Professional Norms
• Upholds high professional, legal, and ethical standards across the department, enforcing strict compliance withFERPA, HIPAA, IDEA, and Ohio ethics law.
Equity and Cultural Responsiveness
• Ensures equitable distribution of clinical resources, culturally responsive assessment practices, and appropriate accommodations across all in-district, out-of-district, and scholarship placements.
Curriculum, Instruction, and Assessment Alignment
• Supports multidisciplinary teams in using evidence-based therapeutic practices, specialized instructional strategies, and data-driven interventions within MTSS and PBIS frameworks.
Professional Capacity, Staff Evaluation, and Professional Learning
• Conducts formal administrative performance evaluations and coaching for assigned certified, licensed, and classified personnel (including SLPs, school psychologists, OTs, PTs, BCBAs, nurses, and related service assistants) using Ohio evaluation frameworks (OPES/OTESTraining).
• Leads staff onboarding, orientation, ongoing technical assistance, professional development, and department-wide training for all related services staff.
• Develops and facilitates discipline-specific and department-wide meetings and continuous professional learning opportunities.
Staffing and Workload Allocation
• Oversees districtwide vacancy tracking and staffing projections to maintain baseline capacity across all district buildings.
• Directs candidate recruitment, screening, interview participation, selection, and internal staffing processes in close coordination with Human Resources.
• Manages contractor onboarding requirements (including documentation, system access, badges) and coordinates staff offboarding and transitions.
• Balances staff caseloads and workloads by analyzing evaluation volume, building responsibilities, meeting commitments, direct service minutes, and travel requirements against student service needs and evaluation demand.
Evaluation Management
• Coordinates districtwide school psychology and speech-language pathology assignments, evaluation workloads, and capacity.
• Directs the parent and MTSS evaluation referral processes from initial referral through team assignment and evaluation planning.
• Monitors evaluation team report (ETR) and reevaluation due dates, enforcing proactive evaluation timelines and internal completion targets.
• Identifies overdue or compliance-at-risk evaluations and coordinates swift corrective action.
Contract Provider Management
• Identifies when contracted vendor staffing is required due to internal capacity limitations or specialized student needs.
• Coordinates contracted candidate review, interviewing, placement, and system onboarding with District HR.
• Oversees third-party agency contracts, contracted tele-therapists, and external service providers, ensuring active agreements/contracts are maintained.
Systems, Data, and Process Management
• Develops and maintains the Related Services Warehouse and centralized repository of resources, guidance, and clinical tools.
• Creates, documents, and updates departmental standard operating procedures (SOPs), standardized workflows, forms, templates, checklists, and operational guidance.
• Builds and maintains dynamic dashboards and tracking tools (e.g., SameGoal, Powerschool, Looker Studio) to monitor compliance, staffing, workload, evaluation referrals, and service delivery metrics.
EMIS and Data Systems Integration
• Collaborates with District EMIS coordinators, Powerschool, SameGoal, and other administrative data platforms to maintain accurate student and personnel records.
• Identifies and resolves data discrepancies affecting related services reporting, state funding, or evaluation metrics.
Cross-Department Collaboration
• Partners with Human Resources (HCM) on recruitment, onboarding, staffing updates, personnel actions, and vacancy tracking.
• Collaborates with Finance/Purchasing on vendor setup, purchase orders, contracts, and department expenditures.
• Coordinates with EMIS/Data Personnel to guarantee accurate state reporting and system integrity.
• Partners with Technology to ensure appropriate system access, hardware allocation, and software tools for staff.
Knowledge of
• Federal and state special education laws, including IDEA, HIPAA, FERPA, and Ohio Operating Standards for Children with Disabilities.
• Ohio Principal Evaluation System (OPES) administrative standards and evaluation models for specialized pupil personnel.
• Professional scope of practice, standards, and assessment methodologies for SLPs, OTs, PTs, school psychologists, BCBAs, and school nurses.
• Medicaid School Program (MSP) documentation requirements and ODEW Scholarship Portal operations.
• Multi-Tiered System of Supports (MTSS), Positive Behavioral Interventions and Supports (PBIS), and Crisis Prevention Frameworks.
• Advanced compliance monitoring tools, state indicator 11 requirements, and specialized data reporting software (SameGoal, Powerschool, Looker Studio).
Skilled in
• Administrative supervision, professional evaluation, onboarding, and team building across multidisciplinary clinical specialties.
• Workload and caseload analysis, vacancy forecasting, and strategic deployment of pupil personnel.
• Developing operational SOPs, workflows, dashboards, and centralized resource repositories.
• Conflict resolution, mediation, and managing complex parent or inter-agency negotiations.
• Program budget management, procurement workflows (purchase orders, green sheets), and vendor contract oversight.
• Effective written and verbal communication with diverse educational, clinical, legal, and family stakeholders.
Ability to
• Lead, inspire, and hold accountable a diverse team of specialized educational and healthcare professionals.
• Manage complex districtwide operations, balance competing legal deadlines, and maintain thorough compliance records.
• Utilize student outcome data, workload analytics, and compliance dashboards to drive continuous departmental improvement.
• Build collaborative, trusting relationships with district staff, building administrators, families, community partners, and state agencies.
Physical Demands & Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in keeping with law. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the employee. The employee will be required to follow the instructions and perform the duties required by the employee's supervisor and/or appointing authority.
• The employee is regularly required to communicate with others.
• The employee is required to sit or stand and move around for extended periods of time.
• While performing the duties of this job, the employee must be able to push, pull, lift, and carry over 25 pounds on occasion.
• The employee in this position may experience occasional exposure to blood, bodily fluids, and tissue.
• The employee may also be required to interact with unruly children.
• This position may require driving to various school sites or events.