Student Life Coordinator

About the Employer

Job Summary

Stanford's Online High School is an accredited, diploma-offering, highly selective independent high school offering courses for grades 7-12. The mission of Stanford Online High School (OHs) is to foster a worldwide community of intellectually adventurous students and teachers. The Student Life Communications and Events Coordinator will play an important role in assisting the Student Life department in enhancing the student experience through clear, timely, and concise communication with students, families, and staff. This role also supports the planning, coordination, execution, and assessment of student life events and programs.

Requirements

To be successful, you will bring:
• Bachelor’s degree or combination of education and relevant experience.
• Ability to quickly learn and apply OHs policies.
• Experience with Microsoft Office, Google Suite, Salesforce, Canvas, and Slack.

Reporting Structure

Reporting to the Director of Student Life, the Coordinator provides support to the Director of Student Life and Student Life Coordinator to manage day-to-day communication and event logistics.

Communications

• Serve as the primary point of contact for the Student Life Salesforce inbox and OHs Summer Inbox. Responding to inquiries and/or routing them to the appropriate team member in a timely manner.
• Provide accurate and timely information to students, families, and staff using the OHs Family Handbook, Gateway Pages, and OHs Website.
• Create and update Canvas pages for student life events (Homecoming, Pixel Festival, Graduation, Summer @ Stanford, Student Trips) and school year programs (Student Community & Resources).
• Support school-wide communications through Pronto and email in collaboration with the Student Life team.
• Organize and maintain department records and documents in Google Drive, including vendor information, receipts, invoices, event plans, and communication templates.

In-Person Events & Student Travel Support

• Collaborate with the Student Life Coordinator to plan and coordinate the logistical needs of student life events and student travel, including supplies, materials, equipment, and event preparation.
• Assist with preparing, transporting, setting up, and breaking down event equipment and supplies.
• Organize and maintain student life event supplies, track inventory, and order supplies as needed.

Club & Society Support

• Collaborate with the Student Life Coordinator to schedule and support Friday Club and Society meetings, including coordinating staff responsibilities and communicating with student leaders and adult advisors about events, policies, and deadlines.
• Collaborate with the Student Life team in maintaining and updating club and society policies and guidelines.

Knowledge, Skills, and Abilities

• Interpersonal and communication skills: ability to communicate effectively, both orally and in writing, with students, faculty, staff, and external vendors. Ability to establish and maintain positive working relationships.
• Problem-solving and adaptability: ability to handle and address unexpected situations, adapt to changing circumstances, and find creative solutions to ensure event success.
• Project coordination: ability to organize tasks, meet deadlines, and coordinate multiple activities.
• Technology proficiency: familiarity with event management software, ticketing systems, and general digital literacy for coordinating online aspects of communication and events.

Physical Demands

Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 25 pounds.

How to Apply

To be considered, please submit an application via this form: https://docs.google.com/forms/d/1-plyevpkunh7zpxsb6o8nto22a3ii4v9ilfc8poy1o8/edit. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S.