Tax Collection Accountant

About the Employer

Overview

Job Title - Tax Collection Specialist (Accountant) - --- - --- - Job Description - Tax Collection Specialist (Accountant) needed for our business office. Available immediately, permanent full-time position. Classification - Unclassified - Salary Range - Based on experience. Reports to: Controller. - Job Goal - Responsible for supporting the administration of school district tax collection processes, including maintaining taxpayer records, processing payments, reconciling accounts, preparing reports, and assisting taxpayers with inquiries. The position ensures compliance with applicable Pennsylvania tax regulations, district policies, and established accounting procedures while providing accurate financial recordkeeping and customer service. - Essential Functions

Process and Record School Taxes

• Process and record real estate, interim, and other applicable school taxes in accordance with district procedures and Pennsylvania regulations.

Maintain Accurate Records

• Maintain accurate taxpayer records, billing information, and account histories.

Prepare Tax Bills and Correspondence

• Assist in the preparation and distribution of tax bills, notices, receipts, tax certifications, and other related correspondence.

Monitor Tax Payment Activity

• Monitor tax payment activity and update records accordingly.

Reconcile Tax Collections

• Reconcile tax collections with bank deposits and financial system records.

Prepare Reports

• Prepare daily, monthly, and annual tax collection reports as assigned.

Assist with Audits and Financial Reporting

• Assist with preparation of documentation required for audits and financial reporting.

Maintain Tax Records Files

• Maintain accurate files for tax-related financial records.

Respond to Taxpayer Inquiries

• Respond to taxpayer inquiries regarding tax bills, payment options, due dates, penalties, and account balances.

Assist with Payment Processing and Documentation Requests

• Assist taxpayers with payment processing and documentation requests.

Communicate with Agencies

• Communicate with tax collectors, municipalities, county offices, and other agencies as needed.

Ensure Compliance

• Ensure compliance with district policies, Pennsylvania tax collection procedures, and applicable reporting requirements.

Maintain Confidential Information

• Maintain confidential financial and taxpayer information in accordance with district policies and applicable regulations.

Assist with Procedures and Documentation

• Assist with maintaining procedures and documentation related to tax collection processes.

Prepare Correspondence and Reports

• Prepare correspondence, spreadsheets, and departmental reports.

Maintain Organized Filing Systems

• Maintain organized electronic and paper filing systems.

Serve as Support for Front Desk

• Serve as additional support and back-up for the front desk as needed.

Support Business Operations Projects

Qualifications
• Performs other duties as assigned in non-tax months (March-June) supporting organizational priorities.

Education

• High School
• ✓ High School

Work Experience

• Prior experience in tax collection, accounting, or finance
• ✓ Prior experience in tax collection, accounting, or finance

Cognitive Ability

• Ability to communicate effectively.
• Ability to organize tasks.
• Ability to exercise good judgment.
• Ability to follow written and verbal directions, to read and write, to communicate effectively, to organize tasks, to handle multiple tasks, and to exercise good judgment.

Specific Skills

Workplace Expectations
• Must possess active listening skills.
• Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once.
• Ability to adjust to changes in the work environment.
• Reports to work on time, gives a full day's work, and makes effective use of time while on the job.
• Maintains a good attitude toward administration, fellow employees, and the public.
• Demonstrates the ability to acquire the skill required to operate new and existing software and hardware.
• Proofreads work for grammar and spelling accuracy.

Acknowledge Requests

• Acknowledges individuals' requests and handles them in a friendly and courteous manner.

Promote Positive Team Environment

• Promotes a positive team environment through active cooperation with others.

Maintain Awareness of Policies and Procedures

• Maintains awareness of the career and technology center's policies and procedures. Follows the chain of command.

Show Initiative

• Shows initiative and works with minimal supervision.

Incorporate Progressive Ideas

• When appropriate, incorporates progressive ideas/concepts into daily responsibilities.

Respond to Supervision and Direction

• Responds appropriately to supervision and direction.

Dress Appropriately

• Dresses appropriately for the job environment.

Follow Directions and Give Direction

• Ability to follow directions and give direction to others.

Work Independently and Make Decisions

• Ability to work independently and make work-related decisions.

Exercise Good Judgment in Prioritizing Tasks

• Ability to exercise good judgment in prioritizing tasks.

Communicate Effectively at All Levels

• Ability to communicate effectively at all organizational levels.

Use Computer Technology Efficiently

• Ability to use computer technology efficiently, including word processing, presentation/webpage software, PowerPoint, and Excel software applications.

Handle Confidential Information

Equal Opportunity Employer - The Upper Darby School District is an equal opportunity education institution and does not discriminate in its educational programs, activities, or employment practices on the basis of race, color, national origin, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990. - Contact Information - Interested applicants should apply by visiting www.upperdarbysd.org > Services > Human Resources > Employment Opportunities.
• Ability to appropriately handle confidential information in accordance with career and technology center policies.